The Foreign Secretary is the Chief Accounting Authority in the Ministry of External Affairs. He discharges his functions with the assistance of the Addl.Secretary(FA) and the Principal Chief Controller of Accounts.
The Accounting Organization of Ministry of External Affairs is headed by the Principal Chief Controller of Accounts supported by a Controller of Accounts, 5 Senior Accounts Officers, 22 Assistant Accounts Officers and about 100 other staff members at various
levels. The office services the payment and accounting requirements of the Ministry of External Affairs at New Delhi, 30 Regional Passport Offices (RPOs) and 161 Missions/Posts abroad. State Bank of India is the accredited bank of the Ministry of External
27 RPOs functioning outside Delhi have been authorized to issue cheques for meeting some of their expenditure commitments. The list of payments submitted by these out station RPOs are compiled and incorporated in the accounts of the Government in the office
of the Principal Chief Controller of Accounts.
Drawing and Disbursing Officers located at the Headquarters submit their bills to the Pay & Accounts Officers under the pre-check system of payment.
The 161 Missions/Posts abroad are placed with funds periodically by the Ministry and have been authorized to make all payments as required from time to time. They submit monthly cash accounts to the office of the Principal Chief Controller of Accounts which
in turn are compiled and incorporated in the accounts of the Government.
Receipts (within India-mainly Passport Fees) of the Ministry are collected in the RPOs and accounted for in the office of the Principal Chief Controller of Accounts. Similarly Passport, Visa and Consular fee collections by the Missions/Posts abroad flow through
the Cash Accounts rendered by the Missions/Posts.
Excess funds in foreign currencies with the Missions/Posts abroad are remitted by them to the office of the Principal Chief Controller of Accounts.
In addition to its own expenditure, the Ministry of External Affairs also incurs expenditure in India and the Missions/Posts abroad, on behalf of other functional Ministries/Departments. These are accounted for/settled with the concerned Ministries/Departments
as laid down in the Rules.
The office of the Principal Chief Controller of Accounts is responsible for all payment and accounting functions such as:
Arranging all payments after pre-check through the Pay and Accounts Officers.
Ensuring post-check of payments in all cases where the payment function is with the departmental officers.
Exercising watch on expenditure in relation to the approved budget.
Monthly and Annual compilation & consolidation of accounts of the Ministry of External Affairs and their onward transmission to the Controller General of Accounts, Ministry of Finance.
Preparation of Annual Appropriation Accounts duly audited for the grants controlled by the Ministry of External Affairs.
Arranging internal inspection of payment and accounts records maintained by the various field formations of Ministry of External Affairs in India and abroad.
Accounting for all receipts of the Ministry of External Affairs.
Directory of Pay & Accounts Office, CDDO & NCDDO of MEA & MOIA
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Accounts at a Glance for the Financial Year 2014-15
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not be responsible for any shortcoming or inaccuracy in the information contained in this website. Any discrepancy found may be brought to the notice of the office of the Principal Chief Controller of Accounts, Ministry of External Affairs, New Delhi.