Accounts
The Foreign Secretary is the Chief Accounting Authority in the Ministry of External Affairs. He discharges his functions with the assistance of the Addl.Secretary(FA) and the Principal Chief Controller of Accounts.
The Accounting Organization of Ministry of External Affairs is headed by the Principal Chief Controller of Accounts supported by a Controller of Accounts, 5 Senior Accounts Officers, 22 Assistant Accounts Officers and about 100 other staff members at various levels. The office services the payment and accounting requirements of the Ministry of External Affairs at New Delhi, 30 Regional Passport Offices (RPOs) and 161 Missions/Posts abroad. State Bank of India is the accredited bank of the Ministry of External Affairs.
27 RPOs functioning outside Delhi have been authorized to issue cheques for meeting some of their expenditure commitments. The list of payments submitted by these out station RPOs are compiled and incorporated in the accounts of the Government in the office of the Principal Chief Controller of Accounts. Drawing and Disbursing Officers located at the Headquarters submit their bills to the Pay & Accounts Officers under the pre-check system of payment. The 161 Missions/Posts abroad are placed with funds periodically by the Ministry and have been authorized to make all payments as required from time to time. They submit monthly cash accounts to the office of the Principal Chief Controller of Accounts which in turn are compiled and incorporated in the accounts of the Government. Receipts (within India-mainly Passport Fees) of the Ministry are collected in the RPOs and accounted for in the office of the Principal Chief Controller of Accounts. Similarly Passport, Visa and Consular fee collections by the Missions/Posts abroad flow through the Cash Accounts rendered by the Missions/Posts. Excess funds in foreign currencies with the Missions/Posts abroad are remitted by them to the office of the Principal Chief Controller of Accounts. In addition to its own expenditure, the Ministry of External Affairs also incurs expenditure in India and the Missions/Posts abroad, on behalf of other functional Ministries/Departments. These are accounted for/settled with the concerned Ministries/Departments as laid down in the Rules.
The office of the Principal Chief Controller of Accounts is responsible for all payment and accounting functions such as:
- Arranging all payments after pre-check through the Pay and Accounts Officers.
- Ensuring post-check of payments in all cases where the payment function is with the departmental officers.
- Exercising watch on expenditure in relation to the approved budget.
- Monthly and Annual compilation & consolidation of accounts of the Ministry of External Affairs and their onward transmission to the Controller General of Accounts, Ministry of Finance.
- Preparation of Annual Appropriation Accounts duly audited for the grants controlled by the Ministry of External Affairs.
- Arranging internal inspection of payment and accounts records maintained by the various field formations of Ministry of External Affairs in India and abroad.
- Accounting for all receipts of the Ministry of External Affairs.
Click the Month to get Monthly Accounts Statements
Accounts at a Glance for the Financial Year 2014-15 
(Size : 417 KB)
| Monthly Accounts Statements for Year 2014-2015 | ||
|---|---|---|
| April(Size : 415 KB) |
May(Size : 745 KB) |
June(Size : 123 KB) |
| July(Size : 421 KB) |
August(Size : 215 KB) |
September(Size : 466 KB) |
| October(Size : 471 KB) |
November(Size : 352 KB) |
December(Size : 789 KB) |
| January(Size : 452 KB) |
February(Size : 652 KB) |
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| Monthly Accounts Statements for Year 2013-2014 | ||
|---|---|---|
| April(Size : 521 KB) |
May(Size : 125 KB) |
June(Size : 135 KB) |
| July(Size : 412 KB) |
August(Size : 471 KB) |
September(Size : 215 KB) |
| October(Size : 741 KB) |
November(Size : 254 KB) |
December(Size : 412 KB) |
| January(Size : 452 KB) |
February(Size : 256 KB) |
March(Size : 325 KB) |
| Monthly Accounts Statements for Year 2012-2013 | ||
|---|---|---|
| April(Size : 411 KB) |
May(Size : 456 KB) |
June(Size : 253 KB) |
| July(Size : 522 KB) |
August(Size : 321 KB) |
September(Size : 236 KB) |
| October(Size : 633 KB) |
November(Size : 789 KB) |
December(Size : 211 KB) |
| January(Size : 741 KB) |
February(Size : 452 KB) |
March(Size : 205 KB) |
| Monthly Accounts Statements for Year 2011-2012 | ||
|---|---|---|
| April(Size : 410 KB) |
May(Size : 300 KB) |
June(Size : 210 KB) |
| July(Size : 452 KB) |
August(Size : 412 KB) |
September(Size : 456 KB) |
| October(Size : 652 KB) |
November(Size : 200 KB) |
December(Size : 521 KB) |
| January(Size : 200 KB) |
February(Size : 100 KB) |
March(Size : 85 KB) |
| Monthly Accounts Statements for Year 2007-2008 | ||
|---|---|---|
| April(Size : 451 KB) |
May(Size : 741 KB) |
June(Size : 451 KB) |
| July(Size : 625 KB) |
August(Size : 582 KB) |
September(Size : 546 KB) |
| October(Size : 321 KB) |
November(Size : 250 KB) |
December(Size : 250 KB) |
| January(Size : 210 KB) |
February(Size : 280 KB) |
March(Size : 260 KB) |
| Monthly Accounts Statements for Year 2006-2007 | ||
|---|---|---|
| April(Size : 200 KB) |
May(Size : 205 KB) |
June(Size : 350 KB) |
| July(Size : 20 KB) |
August(Size : 80 KB) |
September(Size : 420 KB) |
| October(Size : 241 KB) |
November(Size : 321 KB) |
December(Size : 258 KB) |
| January(Size : 745 KB) |
February(Size : 632 KB) |
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Disclaimer
While all efforts have been made to make this section as authentic nas possible, the Office of the Principal Chief Controller of Accounts, Ministry of External Affairs and National Informatics Centre will not be responsible for any shortcoming or inaccuracy in the information contained in this website. Any discrepancy found may be brought to the notice of the office of the Principal Chief Controller of Accounts, Ministry of External Affairs, New Delhi.